Our website address is: https://thenorfolkclub.co.uk/
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
If you request a password reset, your IP address will be included in the reset email.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Visitor comments may be checked through an automated spam detection service.
The Club processes your personal information in accordance with this data processing notice and in conformity with all UK data protection legislation.
We process such data to meet our legal, statutory and our contractual obligations to you and to provide you with membership and services including groups within the Club and to confirm your membership should you wish to attend one of our reciprocal clubs.
The Club acts as the Controller of your data.
We do not collect unnecessary personal data from you. We do not sell, lease or hire out your data.
The Club takes your privacy seriously and it will not disclose your data – other than in conformity with this notice – without your consent, unless required to do so by law, e.g. when ordered to do so by a Court.
We retain your data only for as long as is necessary and for the purposes specified in this notice.
We have evaluated the data that we need from you and where we have a legitimate interest or contractual reason to so. The personal data that we may collect from you as an ordinary Club member is:
• Name
• Date of birth
• Nationality
• Marital status where relevant to any joint membership that you seek
• Home address
• Personal email
• Home and mobile telephone number
• Bank accounts and/or debit and credit card details (as you elect to pay)
In relation to you organising particular groups, being a member of the Committee, speaking at Club events or attending certain Club functions we may also, where relevant, collect:
• Photograph
• Titles and awards
• Professional qualifications
• Education history and academic qualifications
• Profession
• Employment and position held
• Hobbies and interests (including membership of the Club’s Groups and Societies)
• Membership of other clubs
We collect information about you in the following ways:
• From the ‘Form of Nomination of a Member’ when you join the Club
• From direct debit mandates and/or other payment instructions that you supply for payment of your subscription and/or monthly accounts.
• From the credit/debit card form that you supply for payment of your subscription and/or monthly accounts (if applicable)
• Your Club membership record and expressions of interest by you to the Club, its Committee or its staff in attending particular interest groups, functions or events.
The reasons for collecting, storing, and processing your personal data are:
· To administer your Membership of the Club and its groups;
· For business accounting and tax purposes;
· To send you notice of events to which you are entitled to attend by dint of your club membership;
· For the administration of the Club – for example if you sit on the Club Committee or are involved in running any, Society or Group within the Club;
· To facilitate your attendance and preferences at lunches, dinners or to secure room bookings that you make at the Club;
· To facilitate your use of the gymnasium; and
· To facilitate attendance at Reciprocal Clubs that you wish to attend.
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a specific legal requirement.
The Club takes your privacy seriously and takes all reasonable measure and precautions to protect and secure your personal data.
We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have security measures in place.
The Club only retains personal information for as long as is necessary and we have retention policies in place to meet these obligations.
We are required under UK tax law to keep your basic personal data (name, address, contact details) for up to six years, even after any cessation of membership.
Your Membership Detail Form (Form of Nomination of a Member) and your Membership File will be kept in the Club’s archives for the purpose of historical interest.
Where you have consented to us using your details for marketing, on the Consent for Communications Form we will keep such data until you notify us otherwise and/or withdraw your consent.
The Club will occasionally send you events, bulletins and details of other events by email or post that have been identified as being beneficial to Members and in the interest of the Club. This information may come directly from the Club or from the Committee of any Group, Society and/or Committee within the Club.
You will always have the option to opt-out/unsubscribe of consent to marketing updates at any time.
In addition, you can find out if we hold any personal information by making a ‘subject access request’. If we do hold personal information about you we can provide the following details as per your specific request:
· Give you a copy of the data.
· Explain why we hold it, if not already notified.
· Advise as to whom it might be disclosed, and the lawful reasons for doing so.
· Tell you how long we intend holding it.
If we do hold information about you, you can ask us to correct any mistake and/or request erasure of your personal data or to restrict processing in accordance with the data protection laws.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
If you wish to raise an issue regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the Club Secretary.
Additionally, you may contact the Information Commissioner’s Office at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Telephone number: 0303 123 1113.